College of Staten Island
 The City University of New York
 
  
Welcome to CSI

Business Office
 General Purchasing Procedures & Policies

The procurement process originates when an approved Requisition is submitted into the e-Procurement System (EPS).  Senior administrators are responsible for approving requisitions for supplies, equipment and services necessary to support operations.  Only the Purchasing Department is authorized to issue orders and enter into contracts and agreements with vendors.  To receive guidance and support, please contact purchasing@csi.cuny.edu, or alternatively by phone at (718) 982-2450 or by fax at (718) 982-2456.

A.  Advance Approvals
Before preparing your requisition, please contact the appropriate offices below to receive technical guidance and approval for the proposed purchase to move forward.

DESCRIPTION OFFICE EXTENSION

Audio Visual

Office of Info Tech 2210

Catering Services

Auxiliary Services  3035

Computer Equipment/Software

Office Info Tech 2210

Door Locks

Public Safety 2212
Fax Machines, Handheld Devices Telecommunications 5205

Heavy/Large Equipment

Buildings & Grounds 3210

Mailings

Operational Services 3224

Photocopiers

Operational Services 3224

Printing

Publications  2266

Renovations/Furniture

Campus Planning 2080

B.  General Dollar Thresholds and Requirements
Purchase Dollar Threshold Requirements (OTPS Tax Levy Funds)

The Purchasing Office will determine whether the goods or service can be obtained through an existing contract (i.e., New York State, New York City, Federal General Services Administration, and/or Department of Education),  or source such as Preferred (Proprietary) Source before exercising the below competitive process.

Dollar Range

Requirements Average Time from Requisition to PO
Up to $499

Originating Department may obtain a written quote from a reputable vendor

min. 5 business days
$500 - $4,999 Three written quotes may be required min. 10 business days
$5,000 - $19,999

Informal Contract: Invitations to Bid
will be sent to at least five prospective bidders, who must mail their sealed Bids to Purchasing Dept. by a specified date and time

2 – 4 weeks
$20,000 & Above

Formal Contract:  Advertisement in the New York State Contract Reporter is required. Review and approval is also required by CUNY Office of General Counsel.  Moreover, purchases of $500,000 require submission of a Board Resolution for approval by the CUNY Board of Trustees, NYS Office of the Comptroller and NYS Attorney General.

3 – 6 months

e-PROCUREMENT SYSTEM

The College uses CUNY’s web-based e-Procurement System (EPS) to process all Tax Levy, Technology Fee, Material Fee, and CSI Association transactions. A User Manual is available after sign-on in the upper left corner of the first screen.

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