College of Staten Island
 The City University of New York
Location: Bldg 1M, 205
Phone Ext: 3234 Or 3238

Operational Services
 Printing and Duplicating

Building 1M, Room 204
Phone Ext: 3238, 3234, 3232, 3233 Or 3231

Office Hours

The Print Shop is open Monday through Friday from 8:30am to 5pm. The Print Shop provides duplicating, printing and related services to departments on campus.

Print Shop Services
Types of Services Provided: The Print Shop offers the following type of services:

  • High speed photocopying-Black & White and color
  • Offset Printing-one or two color
  • Collating-twenty stations-booklet
  • Large Format Printing (24” max width)
  • Laminating (24” max width)
  • Folding
  • Cutting
  • Padding
  • Drilling-3 hole punch
  • Stitching
  • Binding-tape and glue
  • Trimming

Types of Material Produced: The Print Shop is capable of producing the following items:

Ads Announcements Applications
Booklets Books Brochures
Bulletins Business Cards Carbonless Forms
Catalogues Certificates Covers
Envelopes Exams Fax Cover Sheets
Flyers Forms Hand Outs
Index Cards Invitations Letterhead
Manuals NCR Forms Newsletters
Note Paper Pamphlets Postcards
Programs Questionnaires Reply Cards
Reports Tickets (non-numbered) Posters (24” max width)

Copyright Permissions
The provisions of the Copyright Act govern The College policy on the photocopying of published material for classroom use.

Single copies of the following type of copyrighted material can be made for faculty for their own use or that of their students; an article from a periodical or newspaper; a short story, short essay or short poem, whether or not from a collected work; a single chapter from a book.

Multiple copies for teaching purposes are subject to the following constraints:

The copying of a completed article, story or essay is permissible provided that the work does not exceed 2,500 words. No more than 1,000 words may be copied from prose excerpts from larger sources.

Multiple copies are not subject to the above constraints if a copyright permission is obtained from the publisher.  This permission should be submitted to the Print Shop/Reprographic Department together with the work to be duplicated.

To obtain copyright permission, write to the publisher of the material you wish to use and include the following information;

  • Name
  • Date
  • Faculty position or title
  • Name and number of course
  • Academic term
  • Publisher
  • Date of Publication
  • Page Numbers to be copied
  • Number of copies to be made
  • Delivery Address
  • Signature

Faculty is urged to plan their reading lists with this information in mind and to request copyright permission well in advance.

Work Request Forms
Requests for Print Shop services must be accompanied by a completed Work Request Form, which must be approved by the department director or chairperson. Work Requests submitted to the Print Shop for books, booklets, pamphlets or newsletters must be pre-approved by Design Services and will be reviewed for necessity, format and sufficient departmental allocation.

Please contact Phil Halsey at extension 3238 to discuss your print requests early in the planning process.

With the installation of the new digital copiers, micro press and scanner, the Print Shop can now print from a hard copy, email and/or disk. If you wish to have your copies made from a disk, please send the disk with the completed work order, outlining the name of the file to be copied.

To guarantee exact duplication, the file must be sent as a PDF.

Design Services
Typesetting, graphic design/layout and computer generated artwork services are available through the office of Design Services. For assistance, please complete a Design Services Requisition Form and contact Janice Awerbuch-Director of Design Services at extension 2266.

Mailing Specifications
Printed material to be mailed, particularly if utilizing the College’s Bulk Mail or Business Reply Mail accounts, should be reviewed with Michael Daloia, Mailroom Supervisor at extension 3227, as these pieces must be designed and produced according to specific U.S. Postal Service guidelines.

Helpful Hints
Printing generally involves different paper and more processes in preparation, reproduction and finishing than does routine copying.
Advance planning is the key to a successful printing project.

Provide the Print Shop with “Camera Ready” artwork. Clean copy, straight text, even columns and a test folded mock-up all contribute to a quality product with faster turnaround.

Proofread the material several times. If possible, have other people check it as well. Do not wait until the job is in production to check for composition, punctuation, or spelling errors. The Print Shop staff is not responsible for style, accuracy, grammar, corrections or spelling of material.

Please Review the amount of copies needed before requesting your job.
Many people underestimate the quantity of pieces they need and require reprints at a later time.

This is usually not a problem, but the job always averages a higher per piece cost if printed in two quantities at two separate times. Also, the second printing may be delayed due to production levels and requirements.

Remove all post it notes and staples
Do not fold originals
Clearly mark the Work Request Form as a Test or Exam when necessary

Delivery and Pickup
Completed work is normally delivered by the Print Shop and the Mailroom.

Walk-In Jobs
Allow enough time before your class when bringing walk in jobs, as the copy machines might be occupied with large copy jobs that cannot be interrupted.

Business Cards
The Office of Design Services performs the designs and preparation of camera-ready artwork for Business Cards. Please complete a Business Card request form and forward to Janice Awerbuch-Director of Design Services.

Letterhead and Envelopes
Reprographics does not maintain supplies of College of Staten Island letterhead and envelopes for all departments. These items can be ordered by completing a Reprographics Duplication Order Form, attaching a sample and submitting it to the Print Shop office in Building 1M-204.

All changes to Business Cards, Letterhead and Envelopes must go through Design Services.

The Print Shop is equipped with the following:

  • Hamada 665-Two Color Offset-Portrait format
  • Hamada Two Color Offset Press-11 x 17 & landscape formats
  • Hamada 665 Two Color Envelope Press
  • Challenge Cutter
  • Baum Pro Folder
  • Duplo 10000 Collator, stitcher, folder
  • Challenge Paper Drill
  • Two Digital Duplicating copiers-Oce VP 1065
  • One Digital High Speed Large Capacity copier-Oce 2110
  • One Digital Konica Minolta copier-Biz Hub 920
  • One Low range Digital Color copier-Canon 3200 Image Runner
  • Two Digital High Capacity Konica Minolta Color copiers-Biz Hub 6500 & 6501
  • Nuarc Camera and Plate maker
  • Tape Binder
  • Laminator
  • Epson Stylus Pro 7600

Emailing Jobs
Please email all jobs to

If you are using a program that allows you to request a receipt, please do so.
If you cannot request a receipt, please call Reprographics at extension 3234 or 3232 to confirm that your job was received.

When sending jobs via email, please remember to include the following information:

  • Name
  • Department
  • Delivery or Pick Up
  • Delivery Location
  • Telephone # where you can be reached
  • Amount of copies
  • Exam
  • Stapled or Bound
  • Collated
  • Folded
  • Hole Punched
  • All jobs will be double sided unless requested otherwise

To guarantee exact duplication, the file must be sent as a PDF

Please allow a 2-5 day turnaround, depending on the material

Exams are given first priority and will usually be returned the next day depending on the time they are received.