College of Staten Island
 The City University of New York
 
  
Public Safety
 Emergency Management Structure

Emergency Management Structure in PDF Format

Emergency Situations

When an unpredicted emergency occurs or a condition exists, it will be reported immediately to the College of Staten Island Public Safety Office at 718-982-2111.

The Public Safety Desk Officer or Dispatcher will follow a defined sequence of responses. The sequence, defined below, will be followed for nearly all emergency situations. Some situations might require a deviation from this sequence, but in all situations, full and complete communication with College officials is required. The usual sequence to be followed is:

1.  Dispatch Peace Officers and make appropriate fire and/or medical rescue calls

2.  Notify the Director of Public Safety or designee if unavailable, who will determine whether or not to initiate their emergency notification listing or selectively notify individuals (as established through policy set by the College President or designee)

3.  If the emergency notification list is initiated, the President or designee, in consultation with the Emergency Operations Group Leader, will determine the appropriate level of emergency responses) and to what extent the Emergency Response and Recovery Groups (Operations and/or Policy) will become involved.

back to top

Defining Emergency Conditions

The following are the different levels of emergency with the appropriate communications, notifications, and involvement for each level:

LEVEL 1 – A Level I emergency includes a minor department or building incident that can be resolved by the responding service unit. This may result in calling in personnel and notifying the department where the problem occurred. An example is the Building & Grounds response to a broken water pipe. There is no need to notify or involve anyone outside of the affected area.

LEVEL 2 – A Level 2 emergency includes a department or building incident that can be resolved with existing College resources or limited outside help. A Level 2 incident is usually a one‑dimensional event that has a limited duration and little impact on the campus community beyond those using the space/building in which it occurred. Examples include: minor chemical or fuel oil spills, building loss of heat or electricity for several hours, or a minor fire confined to a room and not involving hazardous chemicals. Notification may be made to College administration.

Emergencies Level 1 and Level 2 usually are spontaneous and unfold rapidly, not lending to a formal declaration of emergency. For the most part, these emergencies are facilities related matters that can readily be resolved between the college facilities departments and other college groups, such as Computer Services, Public Safety and Health Safety. The President or designee must establish a protocol concerning who in the administration should be notified when such incidents occur.

LEVEL 3 –Level 3 emergencies are incidents that are primarily people, rather than infrastructure focused. Examples include: assaults, sexual assaults, building/office occupations, hate crimes, or workplace violence. In these situations, the campus Emergency Response & Recovery (ERRT) Team plans must be implemented with involvement from the Office of Public Safety or local law enforcement, and the University Emergency Management Team must be informed of the incident. Additionally, University/College Legal and Media Relations employees may need to be consulted depending upon the nature of the incident and its severity.

College administrative staff comprises a critical group that must evaluate Level 3 situations. This group needs to be convened by the President or designee. The key element in this process is the notification of these individuals or their representatives so they can evaluate all facets and potential ramifications of a Level 3 situation. Certain situations that first emerge as minor may have the potential to evolve into a major crisis if not appropriately handled. An example would be a simple assault that is later determined to be racially motivated. The college could suffer significant personal and institutional consequences if a situation such as this is not dealt with appropriately.

A variety of issues can become quite complex because of the varied institutional, student and community responses that must be coordinated. Examples of situations that have the potential to become of a magnitude that the college and its community would suffer include assaults, sexual assaults, and building/office occupation; hate crimes, bomb threats, controversial speakers, the instance of symbolic structures and bias related crimes. This list is not all-inclusive; therefore if there is ever any question, appropriate senior administrative individuals must be informed.

LEVEL 4 – A Level 4 emergency includes a major emergency that impacts a sizable portion of the campus and/or outside community. Level 4 emergencies may be single or mufti‑hazard situations and often require considerable
coordination both within and outside the College. Level 4 emergencies also include imminent events on campus or in the general community that may develop into a major College crisis or a full disaster. Examples include: bomb threats, heating plant failures, extended power outages, weather emergencies, major fires, contagious disease outbreaks, or domestic water contamination. In these situations, campus Emergency Response Team plans must be implemented and the University Emergency Management Team must be notified and involved.

LEVEL 5 – A Level 5 emergency includes a catastrophic emergency event involving the entire campus and surrounding community. Immediate resolution of the disaster, which is usually mufti‑hazard, is beyond the emergency response capabilities of campus and local resources. Examples include: earthquakes, tornadoes, or major hurricanes that require State and Federal assistance. In these situations, campus Emergency Response Team plans must be implemented and the University Emergency Management Team must be notified and involved.

back to top

CUNY Central Office Notifications

Level 1 & 2 Emergencies
Central Office notifications, while not required at this level, should be considered if the event is still unfolding and has a high potential to develop into a higher level emergency.

Level 3 Emergencies
College Public Safety Director notifies Office of the University Public Safety Director.

Level 4 & 5 Emergencies
College Public Safety Director notifies Office of the University Public Safety Director. College President or designee notifies Chancellor, Chief Operating Officer and Vice Chancellor for University Relations.

back to top

Emergency Management Team Functions

Members of the College Emergency Teams are designated by the President to serve as either permanent or “as‑needed” members. For each group listed below, you will find suggested college management staff that should be considered for permanent membership for each group.

The Policy Group meets on an as‑needed basis (as determined by the President) to address immediate concerns and long tenor planning needs.

The Operations Group meets when activated by the president to address a specific incident.

The Planning and Support Group represents other departments within a college or the University that may assume temporary roles outside of their normal scope, as needed by the Operations or Policy groups (upon authorization of the college president or designee).

back to top

Policy Group

  • Approves overall priorities and strategies
  • Issues public information reports and instructions
  • Liaises with governments and external organizations
Name Title Ext.
718-982
William Fritz
william.fritz@csi.cuny.edu
Interim President 2400
Fred Naider
fred.naider@csi.cuny.edu
Interim Provost 2440
Ira S. Persky
ira.persky@csi.cuny.edu
VP - Finance and Administration 2240
A. Ramona Brown
aramona.brown@csi.cuny.edu
VP – Student Affairs 2335
Salvador B. Mena
salvador.mena@csi.cuny.edu
AVP - Student Affairs 2335
Kenneth Boyden
kenneth.boyden@csi.cuny.edu
VP Institutional Advancement 2224
Michael Kress
michael.kress@csi.cuny.edu
VP Information Technology 2250
Kathy Galvez
kathleen.galvez@csi.cuny.edu
Legal Affairs 2355
Kenneth Bach
ken.bach@csi.cuny.edu
Director of Communications 2328
Rob Yurman
robert.yurman@csi.cuny.edu
Public Safety 2113

back

Operations Group

  • Gathers, confines and evaluates incident information
  • Defines and implements tactics and actions to resolve specific priority situations
  • Identifies resource needs and shortfalls
  • Reassigns and deploys individuals in support of critical needs
Name Title Ext.
718-982
Ira S. Persky
ira.persky@csi.cuny.edu
VP - Finance and Administration
Group Leader for
Level 4 & 5 Emergencies
2240

A. Ramona Brown aramona.brown@csi.cuny.edu

VP - Student Affairs
Group Leader for
Level 3 Emergencies

2335
Salvador B. Mena
salvador.mena@csi.cuny.edu
AVP – Student Affairs
Assistant Group Leader for
Level 3 Emergencies
2335

Stephen J. Brennan
stephen.brennan@csi.cuny.edu

Assistant VP
Campus Planning & Facilities
3209

Rob Yurman
robert.yurman@csi.cuny.edu

Public Safety
Backup Group Leader
2113

Vincent Bono
vincent.bono@csi.cuny.edu

Building & Grounds 3206

Kathy Galvez
kathleen.galvez@csi.cuny.edu

Legal Affairs 2355

Kenneth Boyden
kenneth.boyden@csi.cuny.edu

Institutional Advancement/Media 2224

Kathleen Collins
kathleen.collins@csi.cuny.edu

Environmental Health & Safety 3213

Alex Chigogidze
alex.chigogidze@csi.cuny.edu

Dean of Science & Technology 2430
Terrianne Darragh
terianne.darragh@csi.cuny.edu
Director of Health Center 3045

Nan M. Sussman
nan.sussman@csi.cuny.edu

Interim Dean of Humanities 2315

Individuals from the following units may be asked to join the Operations Group as the situations dictates:

  • Academic Deans, Directors & Chairpersons
  • Campus Planning & Engineering Staff
  • Student Activities Staff
  • Athletics Staff
  • College Cafeteria/Dining Services Staff
  • Computing, Information Technology & Telecommunications Staff
  • Employee Assistance/Counseling Services Staff

back to top

Planning & Support Group

Provides administrative support for Operations & Policy Groups
  • Documents situation status and tracks resource use
  • Coordinates equipment and special installations
Name Department Ext.
718-982

Mary Jeanne Hennessey
maryjeanne.hennessy@csi.cuny.edu

Parking Services 2296

Dave Pizzuto
david.pizzuto@csi.cuny.edu

Sports & Rec 3147

Joyce Taylor
joyce.taylor@csi.cuny.edu

Computer Services
Web Director
2207
Jerry Stacy
jerry.stacy@csi.cuny.edu
Auxiliary Services 3935

George Concepcion
george.concepcion@csi.cuny.edu

Phones 2029
Doug Rokicki
doug.rokicki@csi.cuny.edu
Security IT Systems 2312

Ann Booth
ann.booth@csi.cuny.edu

Counseling 2089

Andrew Diaz
andrew.diaz@csi.cuny.edu

Operational Services 3023

Carol Brower
carol.brower@csi.cuny.edu

Student Affairs 2448

George Targownik
george.targownik@csi.cuny.edu

Campus Planning 2080

MaryBeth Reilly
marybeth.reilly@csi.cuny.edu

Enrollment Management 2426

Hope Berte
hope.berte@csi.cuny.edu

Human Resources 2371

Jodi Merendino
jodi.merendino@csi.cuny.edu

College Food Services 3027
Joanne D'Onofrio joanne.donofrio@csi.cuny.edu   Disability Services 2697

Eduardo Rios
eduardo.rios@csi.cuny.edu

Business Office 2460

back to top

Planning & Support Group Duties

The following College offices are expected to assume various roles, as outlined, in an effort to provide a coordinated response to an emergency. In some circumstances, it may be necessary to request faculty or staff to assume temporary roles outside the normal scope of their duties; taking into consideration their ability to carry out those temporary roles. It is understood that if any department does not have specific roles for their personnel to carry out, then those personnel will automatically become part of a "pool" of reserve personnel to assist as assigned by those coordinating the specific emergency (i.e. the Center for Career Development, Admissions, and Financial Aid).

University Public Safety

In emergency situations that involve the City of     New York or other surrounding municipalities, activities of the ERRT must be coordinated with the NYC Mayors Office of Emergency Management (OEM). Contact the Office of the University Public Safety Director for liaison assistance with City agencies such as OEM and NYPD if necessary.

Academic Deans & Chairs
Identify and resolve instructional issues  (re‑assign classroom and instructors) and coordinate faculty resources (substitute instructors and subject experts).

Athletics
Coordinate use of the gym complex as a staging area, open temporary shelter and/or temporary morgue.

Counseling Center
Assist employees and students in coping with trauma.

Health Services or Public Safety EMT
Provide medical support and back‑up.
Assist in providing services to those with minor injuries.
Provide trauma support.
Coordinate with first aid services.
May be asked to assist and/or provide onsite medical triage.

Campus Planning
Re‑assign use of campus space (classrooms) as needed
Re‑schedule classes and public events to include off‑campus accommodations.

Print and Mail Center
Provide courier services to Policy and Operations Groups
Post signs and notices
Provide printed material as directed (letters to parents, posters, temporary procedures, etc.).

Building & Grounds
Provide building information.
Mitigate facility and grounds damages ‑ restore to functional level.
Assist Public Safety with creating a safety perimeter at the emergency.
Assist Public Safety with Evacuation.

Public Safety & Security
Law enforcement
Crowd control
Evacuation
Site security
Mobile communications
Liaison with on‑site police, fire and medical command personnel.

Purchasing
Obtain emergency goods and services, including pick‑up/delivery to site of emergency

College Safety Officer/OSHA
Support Emergency Responders concerning OSHA matters Link with City and State
Environmental Authorities when necessary.

Student Activities
Coordinate student notification and response.
Liaise with parents.

Computer Services
Coordinate temporary telephone, fax and computer hook‑ups.
Provide "broadcast" capability for phone mail and/or email.
Arrange phone bank for necessary student call‑outs to families.
Coordinate pager and radio support.

College Communications Director
Coordination of Media activities through the Vice Chancellor for Media Relations.
Provide a college media spokesperson (if necessary).

College Food Services
Coordinate dining services for dislocated students, personnel and emergency workers.

Operational Services
Coordinate transportation services for dislocated students, faculty, staff and emergency workers.

back to top

Emergency Operations Center (EOC)

In cases of general widespread emergencies (Level 4 or 5), the President or designee will direct the activation of the Emergency Operations Center (EOC) which will serve as the work space for the Operations Group and a Command & Control center for the duration of the emergency.

The Emergency Operation Center will also:

  • Assess type and scope of emergency. Determine threat to human life and structures.
  • Implement Emergency Response Plans and specific emergency procedures.
  • Develop and communicate action plans with objectives and a time frame to meet those objectives.
  • Activate functions and assign personnel as needed.
  • Continue to monitor and assess the emergency.
  • Check with emergency teams for periodic updates.
  • Reassign personnel as needed.
  • Develop and communicate revised action plans as needed.
  • Authorize release of information.
  • Receive all notifications and updates relating to the emergency.
  • Transmit instructions and information from the Operations Group to the campus community.
  • Act as a liaison to all outside agencies.

 

Normally, it will be located at 1A-406 – Conference Room, but under certain conditions (including power outage) it will be relocated to the 3A-202 - Conference Room.  It can also be set up at other locations where necessary support facilities exist.

Primary EOC Location

  • 1A – Rm. 406 – President’s Conference Room

Alternate EOC Locations

  • 3A – Rm. 202 – Conference Room
  • 1M – Rm. 203H – Buildings and Grounds Conference Room
  • 2A – Rm. 108 – (Security Upgrade Project – Proposed Emergency Op Center)

The EOC, regardless of location, shall have easy access to:

  • Multiple campus phone lines (one for each member of the Operations Group)
  • Minimum of one (1) phone line with campus phone system switch bypass capability
  • Radio access via a scanning radio for all campus and local municipal frequencies
  • Multiple campus computer network connections
  • Large-scale campus map
  • Reassignment of cell phones as necessary
  • Radio or cell phone or text pager communications for up to five (5) people
  • Designated FAX machine
  • Viewing capabilities for Campus CCTV system.

Normally, it will be located at 1A-406 – Conference Room and 2A Public Safety Office (Field HQ), but under certain conditions (including power outage) it will be relocated to the 3A-202 - Conference Room.  It can also be set up at other locations where necessary support facilities exist.

Primary EOC Location(s)

  • 1A – Rm. 406 – President’s Conference Room
  • 2A – Public Safety & Atrium Area

Alternate EOC Locations

  • 3A – Rm. 202 – Conference Room
  • 1M – Rm. 203H – Buildings and Grounds Conference Room

The EOC, regardless of location, shall have easy access to:

  • Multiple campus phone lines (one for each member of the Operations Group)
  • Minimum of one (1) phone line with campus phone system switch bypass capability
  • Radio access via a scanning radio for all campus and local municipal frequencies
  • Multiple campus computer network connections
  • Large-scale campus map
  • Reassignment of cell phones as necessary
  • Radio and cell phone for up to five (5) people
  • Designated FAX machine
  • Viewing capabilities for Campus CCTV system.

back to top