College of Staten Island The City University of New York
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Public
Safety Emergency Management Structure Emergency Management Structure in PDF Format When an unpredicted emergency occurs or a condition exists, it will be reported immediately to the College of Staten Island Public Safety Office at 718-982-2111. The Public Safety Desk Officer or Dispatcher will follow a defined sequence of responses. The sequence, defined below, will be followed for nearly all emergency situations. Some situations might require a deviation from this sequence, but in all situations, full and complete communication with College officials is required. The usual sequence to be followed is: 1. Dispatch Peace Officers and make appropriate fire and/or medical rescue calls 2. Notify the Director of Public Safety or designee if unavailable, who will determine whether or not to initiate their emergency notification listing or selectively notify individuals (as established through policy set by the College President or designee) 3. If the emergency notification list is initiated, the President or designee, in consultation with the Emergency Operations Group Leader, will determine the appropriate level of emergency responses) and to what extent the Emergency Response and Recovery Groups (Operations and/or Policy) will become involved. Defining Emergency ConditionsThe following are the different levels of emergency with the appropriate communications, notifications, and involvement for each level: LEVEL 1 – A Level I emergency includes a minor department or building incident that can be resolved by the responding service unit. This may result in calling in personnel and notifying the department where the problem occurred. An example is the Building & Grounds response to a broken water pipe. There is no need to notify or involve anyone outside of the affected area. LEVEL 2 – A Level 2 emergency includes a department or building incident that can be resolved with existing College resources or limited outside help. A Level 2 incident is usually a one‑dimensional event that has a limited duration and little impact on the campus community beyond those using the space/building in which it occurred. Examples include: minor chemical or fuel oil spills, building loss of heat or electricity for several hours, or a minor fire confined to a room and not involving hazardous chemicals. Notification may be made to College administration. Emergencies Level 1 and Level 2 usually are spontaneous and unfold rapidly, not lending to a formal declaration of emergency. For the most part, these emergencies are facilities related matters that can readily be resolved between the college facilities departments and other college groups, such as Computer Services, Public Safety and Health Safety. The President or designee must establish a protocol concerning who in the administration should be notified when such incidents occur. LEVEL 3 –Level 3 emergencies are incidents that are primarily people, rather than infrastructure focused. Examples include: assaults, sexual assaults, building/office occupations, hate crimes, or workplace violence. In these situations, the campus Emergency Response & Recovery (ERRT) Team plans must be implemented with involvement from the Office of Public Safety or local law enforcement, and the University Emergency Management Team must be informed of the incident. Additionally, University/College Legal and Media Relations employees may need to be consulted depending upon the nature of the incident and its severity. College administrative staff comprises a critical group that must evaluate Level 3 situations. This group needs to be convened by the President or designee. The key element in this process is the notification of these individuals or their representatives so they can evaluate all facets and potential ramifications of a Level 3 situation. Certain situations that first emerge as minor may have the potential to evolve into a major crisis if not appropriately handled. An example would be a simple assault that is later determined to be racially motivated. The college could suffer significant personal and institutional consequences if a situation such as this is not dealt with appropriately. A variety of issues can become quite complex because of the varied institutional, student and community responses that must be coordinated. Examples of situations that have the potential to become of a magnitude that the college and its community would suffer include assaults, sexual assaults, and building/office occupation; hate crimes, bomb threats, controversial speakers, the instance of symbolic structures and bias related crimes. This list is not all-inclusive; therefore if there is ever any question, appropriate senior administrative individuals must be informed. LEVEL 4 – A Level 4 emergency includes
a major emergency that impacts a sizable portion of the campus
and/or outside community. Level 4 emergencies may be single
or mufti‑hazard situations and often require considerable LEVEL 5 – A Level 5 emergency includes a catastrophic emergency event involving the entire campus and surrounding community. Immediate resolution of the disaster, which is usually mufti‑hazard, is beyond the emergency response capabilities of campus and local resources. Examples include: earthquakes, tornadoes, or major hurricanes that require State and Federal assistance. In these situations, campus Emergency Response Team plans must be implemented and the University Emergency Management Team must be notified and involved. CUNY Central Office NotificationsLevel 1 & 2 Emergencies Level 3 Emergencies Level 4 & 5 Emergencies Emergency Management Team Functions Members of the College Emergency Teams are designated by the President to serve as either permanent or “as‑needed” members. For each group listed below, you will find suggested college management staff that should be considered for permanent membership for each group. The Policy Group meets on an as‑needed basis (as determined by the President) to address immediate concerns and long tenor planning needs. The Operations Group meets when activated by the president to address a specific incident. The Planning and Support Group represents other departments within a college or the University that may assume temporary roles outside of their normal scope, as needed by the Operations or Policy groups (upon authorization of the college president or designee).
Individuals from the following units may be asked to join the Operations Group as the situations dictates:
Planning & Support Group Duties The following College offices are expected to assume various roles, as outlined, in an effort to provide a coordinated response to an emergency. In some circumstances, it may be necessary to request faculty or staff to assume temporary roles outside the normal scope of their duties; taking into consideration their ability to carry out those temporary roles. It is understood that if any department does not have specific roles for their personnel to carry out, then those personnel will automatically become part of a "pool" of reserve personnel to assist as assigned by those coordinating the specific emergency (i.e. the Center for Career Development, Admissions, and Financial Aid). University Public Safety In emergency situations that involve the City of New York or other surrounding municipalities, activities of the ERRT must be coordinated with the NYC Mayors Office of Emergency Management (OEM). Contact the Office of the University Public Safety Director for liaison assistance with City agencies such as OEM and NYPD if necessary. Academic Deans & Chairs Athletics Counseling Center Health Services or Public Safety EMT Campus Planning
Public Safety & Security Computer Services College Communications Director College Food Services Operational Services Emergency Operations Center (EOC) In cases of general widespread emergencies (Level 4 or 5), the President or designee will direct the activation of the Emergency Operations Center (EOC) which will serve as the work space for the Operations Group and a Command & Control center for the duration of the emergency. The Emergency Operation Center will also:
Normally, it will be located at 1A-406 – Conference Room, but under certain conditions (including power outage) it will be relocated to the 3A-202 - Conference Room. It can also be set up at other locations where necessary support facilities exist. Primary EOC Location
Alternate EOC Locations
The EOC, regardless of location, shall have easy access to:
Normally, it will be located at 1A-406 – Conference Room and 2A Public Safety Office (Field HQ), but under certain conditions (including power outage) it will be relocated to the 3A-202 - Conference Room. It can also be set up at other locations where necessary support facilities exist. Primary EOC Location(s)
Alternate EOC Locations
The EOC, regardless of location, shall have easy access to:
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