Vice President of Campus Planning Facilities and Operations, Hope Berte is the designated Coronavirus Campus Coordinator who will act as the central point of contact(s) and whose responsibilities include continuous compliance with all aspects of the site safety plan. The Coordinator may delegate responsibilities depending upon activity, location, shift or day to one of the three Coronavirus Campus Liaisons or designated Campus Screeners. The Liaisons are the parties who will receive, compile and report COVID-19 exposures either through testing protocols or self-reporting procedures.
Coronavirus Campus Liaisons:
Jessica Collura, Interim Chief of Staff/Deputy to the President, Interim Executive Director of Human Resources and Labor Designee Jessica.Collura@csi.cuny.edu
Danielle Dimitrov, Executive Director for of Student Affairs Danielle.Dimitrov@csi.cuny.edu
Michael Lederhandler, Director, Public Safety Micahel.Lederhandler@csi.cuny.edu
Based on CDC guidance, CUNY will no longer require Daily Health Screening (Everbridge self-reporting) for Fall 2021. Individuals should stay home when they are sick.
External rentals will be made consistent with the newly issued CUNY rental agreements which require, among other things:
- Licensee promptly shall promptly notify the College upon becoming aware of any individual that accessed the Premises and/or the Building and/or College campus pursuant to a rental agreement tested positive for COVID-19 or became symptomatic for COVID-19 or was in close proximity to an another individual that tested positive for COVID-19 or became symptomatic for COVID-19.
- Licensee shall advise all individuals using the Premises, Building and College campus under the Agreement of the foregoing and shall ensure that such individuals have voluntarily accepted and assumed all of the risks associated with using the Premises, Building and College campus under the Agreement. Licensee agrees to indemnify and defend Licensor and CUNY in accordance with the indemnification set forth in Section VIII of the Agreement for any claims related to COVID-19 by individuals using the Premises, Building and/or College campus under the Agreement.
- The Premises shall be cleaned and sanitized by Licensee at the cost and expense of Licensee. All cleaning and sanitizing services shall be performed by duly licensed and insured professionals whose presence at the Premises or the Building or College campus
- Licensees’ personnel and their invitees will be required to download and use CUNY’s health application before coming onto campus. Until that screen is in place, the college will continue to use its existing health screen, and licensee must provide a list of attendees for the event who will be screened at the campus front gate with the existing NYS Health template with temperature check.
Returning to Campus
The following protocols will be established and publicized prior to the approved return of students, faculty and staff to their campus, and strictly enforced thereafter.
- Communications will be sent regarding the implementation of the requirement for providing proof of a negative test or vaccination status, as well as CUNY’s surveillance testing policy. Communications and trainings will be provided to ensure that faculty, staff, and students know they must not come in to work if they are sick, and who they must notify if they become sick with COVID-19 symptoms, test positive for COVID-19, or have been exposed to someone with COVID-19 symptoms or a confirmed or suspected case (9).
- Procedure for method of communication for any student, faculty, or staff member diagnosed with COVID-19 by their healthcare provider. Instructions on process to notify the Coronavirus Campus Liaison via Coronavirusliaison@csi.cuny.edu (36).
- Communication of changes to NYS Guidelines, Regulations and Executive Orders including but not limited to periods of quarantine, isolation, and testing of students, or employees per current CDC and NYSDOH guidance and CUNY policies. (4).
- Process for entry and exit to campus.
- CUNY will implement surveillance testing for unvaccinated individuals or individuals who have not provided proof of vaccination, who will be required to submit a test every 7 days. For unvaccinated individuals, continued access to on-campus activities will be contingent on regular submission of a negative test
- CUNY’s testing program will include periodic screening of a random sampling of vaccinated individuals to help monitor and contain the spread of COVID-19 across the University. The frequency of such testing will depend upon the coronavirus positivity rate and the prevalence of variants among other factors
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- If an individual tests positive for COVID-19, the Liaison will immediately notify the Campus Coronavirus Coordinator. The Coordinator will ensure that the State and local health department are immediately notified about the case (and notify the SVC for Institutional Affairs and the Campus Reopening Committee).(42). They must also notify the Chancellery/COO’s Office and the Campus Reopening Committee
- CSI will initially utilize the tools provided through the New York State Contact Tracing Program (42). Confidentiality will be maintained as required by federal and state law and regulations (42). CSI cooperate with state and local health department contact tracing, isolation, and quarantine efforts.
- When feasible, CSI may offer optional tracing and tracking technology (e.g., Bluetooth-enabled mobile applications) to streamline the contact tracing and communications process among their workforce and student body (41).
CSI will ensure that reporting plans are in place for individuals who are alerted that they have come into close or proximate contact with a person with COVID-19, and have been alerted to such exposure via tracing, tracking or other mechanism (42). CSI will follow the CDC-issued guidance on how to manage reporting; https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/contact-tracing-plan/data-management.html
- CSI will follow NYSDOH’s “Interim Guidance for Public and Private Employees Returning to Work Following COVID-19 Infection or Exposure” regarding protocols and policies for employees seeking to return to work or class after a suspected or confirmed case of COVID-19 or after the individuals have had close or proximate contact with a person with COVID-19 (42).
- CSI established contacts with local health departments and established a relationship with healthcare systems in the area for treating students and community members (11).
- CSI established (4):
- Protocols for communicating with students, parents, faculty and staff who have come into close/sustained contact with confirmed cases; and
- Protocols for communicating directly and immediately with parents and community regarding cases and how the campus responded.
Isolate and Transport Those Who are Sick
- Immediately separate faculty, staff, and students with COVID-19 symptoms (such as fever, cough, or shortness of breath). Individuals who are sick must go home or to a healthcare facility, depending on how severe their symptoms are, and follow CDC Guidance for caring for oneself and others. CSI will follow CDC’s Guidance for Shared or Congregate Housing for those that live in campus housing (9).
- Isolation space will be in 1C room 214a - Campus health center will use Standard and Transmission-Based Precautions when caring for sick people. See: What Healthcare Personnel Should Know About Caring for Patients with Confirmed or Possible COVID-19 Infection (9).
- To the extent possible, CSI will establish procedures for safely transporting anyone who is sick to their home or to a healthcare facility (9).
Notify Health Officials and Close Contacts
- In accordance with applicable federal, state and local laws and regulations, the Liaison will immediately notify the Campus Coronavirus Coordinator who must ensure that the State and local health department are immediately notified about the case if the individual tests positive for COVID-19 (and notify the SVC for Institutional Affairs and the Campus Reopening Committee). They must also notify the Chancellery/COO’s Office, faculty, staff, and students immediately of any case of COVID-19 while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA), FERPA and other applicable laws and regulations (9).
- Through the New York State Contact Tracing Program, inform those who have had close contact with a person diagnosed with COVID-19 to stay home or in their living quarters if unvaccinated or vaccinated and displaying symptoms, self-monitor for symptoms, and follow CDC guidance if symptoms develop (9).
Tracing and Enhanced Cleaning
If someone is sick and being tested for COVID-19 or has tested positive for COVID-19, the following actions will take place:
- Individuals who believe they may have COVID-19 and are awaiting test results or have positive test results must notify their Coronavirus Campus Liaison via phone or email.
- Through the New York State Contact Tracing Program, contact will be made with the individual to identify all members of the community who were in close contact during the time that the individual would have been contagious (Close contact means physical contact or being within six feet of a person for more than 10 minutes) (34).
- Through the New York State Contact Tracing Program, outreach to all close contacts will be made to notify them that they are required to self-quarantine. Quarantine ends when:
- 10 days have passed since they were last in contact with the individual who tested positive (vaccinated individuals may be able to test our of quarantine after a specified period) or
- The individual who initially tested positive receives a negative test result (34).
People who are not identified as close contacts do not need to self- quarantine.
- Once the Coronavirus Campus Coordinator determines that a campus occupant has tested positive for COVID-19, the Coordinator should identify the timeframe (at least 48 hour) for tracing the occupant’s behavior. 18).
- CSI will trace the areas where the positive occupant was present, when communicable, and, in consultation with the Chancellery/COO’s Office, as well as college facilities, public safety, and affected departments, implement the disinfection plan per Section B. Hygiene, Cleaning and Disinfecting. (18).
Protocol if Residential Student has a Confirmed or Suspected Case of COVID-19
- If a student has a positive test or symptoms, they will need to quarantine. There are units set aside for isolation and quarantine and will provide the student with a private bedroom and bathroom. It is also important to note that each apartment is equipped with its own HVAC unit and instant water heater. These students will also be reported to the Student Affairs Liaison, who will notify the Campus Coronavirus Coordinator (see contact tracing for more details). The Student Affairs Liaison will work with Dolphin Cove to coordinate testing, food delivery, medication delivery, and academic accommodations. The Student Health Center will also conduct daily check-ins via telemedicine, including remotely monitor students daily via temperature checks and symptom screening and recommend transfer to an on- or off-campus site for clinical evaluation if symptoms advance or the patient requests. Transportation will be made available to and from the location if medical care is needed.
- At move-in, all students will be provided with masks, a temporal thermometer, a touchless key, and hand sanitizer. Similarly, all isolation units will be stocked with soap, face masks, and temporal thermometers.
Protocol if Non-residential Student Taking In-person Classes has a Suspected or Confirmed Case of COVID-19 and Exhibits Symptoms:
- A student who either has symptoms of or tests positive for COVID-19 will need to self-isolate until cleared by their medical provider and will not be permitted on campus. Any confirmed or suspected case of COVID-19 regarding a student must be reported to the Student Affairs Liaison, who will report it to the Campus Coordinator (see contact tracing for more details). The Liaison will coordinate services to the students including: academic accommodations and emergency funding, if qualified. Student Health Center staff will remotely monitor students daily via temperature checks and symptom screening and recommend a visit to a medical provider for an in-person clinical evaluation if symptoms advance.
- The student will be able to return to in-person, on-campus activities once CUNY’s return guidelines are met.
Protocol if Non-residential Student Taking In-person Classes has been identified as a direct or proximate contact with someone who has COVID-19:
- The CDC defines a direct contact as an individual who has had close contact (< 6 feet) for ≥10 minutes. Anyone who has close contact with someone with COVID-19 should stay home for 14 days after exposure based on the time it takes to develop the illness.
- Any confirmed or suspected case of COVID-19 regarding a student must be reported to the Student Affairs Liaison, who will report it to the Campus Coronavirus Coordinator. The Liaison will coordinate services to the students including: academic accommodations and emergency funding, if qualified. Student Health Center staff will remotely monitor students daily via temperature checks and symptom screening, and they may recommend a visit to a medical provider for an in-person clinical evaluation if severe symptoms present.
- These students may return to campus after the 14-day isolation as long as they remain symptom-free.
As a core component of our preventive measures, we will implement contact tracing measures. Students taking courses on campus or living on campus who test positive for COVID-19 or suspect they have it, should immediately report this positive test to the Student Affairs Liaison at Coronavirusliaison@csi.cuny.edu The Student Affairs Liaison will immediately notify the Campus Coronavirus Coordinator. The Coordinator will collaborate with the Student Health Center to ensure that the State and local health departments are immediately notified about the case. The Coordinator will also notify the SVC for Institutional Affairs and the Campus Reopening Committee.
In the case of an individual testing positive or there is a suspected case, the Student Health Center will contact the local health department to trace all contacts of the individual in accordance with protocols, training, and tools provided through the New York State Contact Tracing Program. Confidentiality will be maintained as required by federal and state law and regulations.
Through the New York State Contact Tracing Program and in collaboration with CSI Student Health Center, contact will be made with the individual to identify all members of the community who were in close or proximate contact during the time that the individual would have been contagious. Students will be informed if they have had close or proximate contact with a person diagnosed with COVID-19 to stay home or in their living quarters, quarantine, and self-monitor for symptoms, and follow CDC guidance if symptoms develop.
Sick or Symptomatic Employees
When an employee reports that they are sick or experiencing symptoms of COVID-19, they will be directed to contact Human Resources or the Coronavirus Campus Liaison Coronavirusliaison@csi.cuny.edu They will be advised that they cannot come to campus, should stay home, and contact a health care professional for guidance.
If an employee begins to feel sick while on campus, they will be sent home immediately. If the employee complains of having difficulty breathing or other condition which would present concerns with travel, the employee will be isolated to the extent possible and an ambulance will be called to transport them to a local hospital. All efforts will be made to limit others from being exposed to the potentially sick employee.
Sick employees will be directed to stay home and reminded of the following best practices:
- Do not leave your home except for medical care.
- Separate yourself from other people in your home. as much as possible stay in a specific “sick room” and away from other people in your home. Use a separate bathroom, if available.
- If you have family or friends who are older adults or have chronic conditions, do not visit them if you feel sick.
Additionally, employees will be advised to follow the CDC and NYS Department of Health guidance and health care provider instructions. https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html;
The employee may return to work upon receipt of a negative COVID-19 test result or upon completing at least 10 days of isolation from the onset of symptoms on condition that:
- The employee is 24 hours with no fever without the use of fever-reducing medications and
- COVID-19 symptoms have improved (for example, cough, shortness of breath) and
- they provide HR a negative test or a note from a health care provider indicating that they are medically cleared to return to the workplace. Documentation must be dated within 3 days prior to anticipated return to work.
Employees will be instructed to follow the CDC and NYS Department of Health guidelines, and health care provider guidance to determine when it is safe for them to be around others and return to the workplace.
Returning to Work After a Positive Test
If an employee tests positive for COVID-19, regardless of whether the employee is symptomatic or asymptomatic, the employee may return to work upon completing at least 10 days of isolation from the onset of symptoms (provided they are fever free for 24 hours without the use of fever reducing medications and COVID-9 symptoms have improved) or 10 days of isolation after the first positive test if they remain asymptomatic, on condition that they provide HR a negative test or a note from a health care provider indicating that they are medically cleared to return to the workplace
Employees Who Were in Close Contact with a Co-worker Who Tested Positive
The New York State Department of Health considers a close contact to be someone who was within 6 feet of an infected person for at least 10 minutes starting from 48 hours before illness onset until the time the infected person was isolated.
When a positive test is reported, staff who were in close contact with the individual who tested positive will be notified by HR, via email and phone, that they may have been exposed and are required to quarantine at home and will be encouraged to contact a healthcare provider for guidance. They will be advised by Human Resources to follow the CDC and NYS Department of Health guidelines and their health care providers’ guidance for quarantining.
Non-essential employees who were in close contact with someone who tested positive for the virus, will be required to quarantine and will be able to work remotely during the quarantine if able to do so. If after 10 days, the employee does not experience symptoms, they may return to work with a negative test. Vaccinated employees may be able to test out of the 10-day quarantine period after a specified period.
If they begin to experience symptoms, they will be advised to contact a health care provider and to follow CDC guidelines and health care provider guidance. https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html
The employee may return to work upon receipt of a negative COVID-19 test result or upon completing at least 10 days of isolation from the onset of symptoms provided that:
• they are 24 hours with no fever without the use of fever-reducing medications and
• COVID-19 symptoms have improved (for example, cough, shortness of breath) and
• they provide a note to HR from a health care provider indicating that they are medically cleared to return to the workplace. Documentation must be dated within 3 days prior to anticipated return to work.
Essential employees are those employees deemed essential and critical for the operation or safety of the workplace, upon a determination by their supervisor and a human resources/HR representative. In consultation with appropriate state and local health authorities, exposed, asymptomatic unvaccinated essential employees may return to work prior to the end of the 10 day quarantine period so long as the employees adhere to the following practices prior to and during their work shift, which should be monitored and documented by the employee’s supervisor and the employee:
- Regular monitoring: The employee must self-monitor for a temperature greater than or equal to 100.0 degrees Fahrenheit every 12 hours and symptoms consistent with COVID-19 under the supervision of their employer’s occupational health program.
- Wear a mask: The employee must wear a face mask at all times while in the workplace for 10 days after last exposure.
- Social distance: The employee must continue social distancing practices, including maintaining, the state mandated distance from others.
- Clean and disinfect workspaces: Custodial staff must continue to regularly clean and disinfect all areas where the essential employee is assigned, such as offices, bathrooms, common areas, and shared electronic equipment.
- Maintain quarantine: The employee must continue to self-quarantine and self-monitor for temperature and symptoms when not at the workplace for 10 days after last exposure.
Employees Assigned to an Area Requiring Disinfection:
Other staff in the department who share workspace with the sick employee, but were not in close contact with them as previously described, will be provided workspace in another area on campus while the office space is being disinfected. The alternative workspace will be identified by Facilities in coordination with the department supervisor, to ensure that necessary equipment and supplies are accessible in the alternative location. If an alternative workspace cannot be identified staff will be directed to work remotely if able to do so.Staff will be able to return to the works space when the Coronavirus Campus Coordinator indicates that it is safe to do so.
Notification and Tracing
If an employee states that they have a suspected case of COVID-19 or tested positive for COVID-Human Resources will report the information to the Coronavirus Campus Coordinator. Appropriate notifications will be made to the State and local health departments, Central Office and the Campus Reopening Committee.
In coordination with the New York State Contract Tracing Program, contact will be made with the affected individual to identify all members of the community who were in close contact during the time that the individual would have been contagious (close contact means physical contact or being within six feet of a person for more than 10 minutes).
Through the New York State Contact Tracing Program, outreach to all close contacts will be made to notify them that they are required to self-quarantine if unvaccinated or vaccinated and displaying symptoms. If quarantine is required, per CUNY requirements, employees can return to work after 10 days with a negative test result or, if a negative result cannot be achieved, then appropriate medical clearance to return to work. This documentation must be dated no earlier than 3 days prior to the anticipated return to work date. This requirement applies to all quarantines including symptoms, positive test, exposure and travel both domestic and international
Those who are not identified as close contacts do not need to self-quarantine.
Confidentiality will be maintained as required by federal and state law and regulations.
Once the Coronavirus Campus Coordinator determines that a campus occupant has tested positive for COVID-19, the Coordinator will identify the timeframe for tracing the occupant’s behavior. CSI will assume that the positive occupant may have been communicable 48 hours prior to the onset of symptoms and that occupied areas may be tainted up to seven days after the positive occupant was present in them (18)
CSI will trace the areas where the positive occupant was present, when communicable, and, in consultation with the Chancellery/COO’s Office, as well as college facilities, public safety, and affected departments, develop a disinfection plan. Staff will close off affected areas, open windows where possible, and wait at least 24 hours after the positive occupant was present before beginning cleaning and disinfection. Staff will follow enhanced cleaning for prevention guidance outlined above and wear full PPE. If an outside contractor is used for cleaning instead, CSI will obtain in writing the following information: scope of work, cleaning methods, reoccupancy guidance, products used and associated product data use.
CSI will communicate the scope of enhanced cleaning and disinfection with facilities, public safety and affected departments, including subsequent restrictions on accessing areas and applicable signage. CSI will also determine campus community notification (18).