Why Start a Club at CSI?
The College of Staten Island encourages students to form clubs to design and implement programs, events, and activities which support, enrich, extend and amplify the goals of the CSI educational mission.
Involvement in these types of groups presents students with the opportunity to broaden their learning, obtain leadership and interpersonal skills, and develop a commitment to service. Student clubs should strengthen campus-community relations and improve inter-institutional communications, and facilitate students’ acquisition of skills, which will be transferable to other areas of their lives.
Some of the benefits and privileges afforded through recognition include:
- The use of CSI facilities and services
- The right to use the College name
- The opportunity to request weekly meeting space
- The opportunity to use the Club Room in the Campus Center
- The ability to plan and host events on campus
- Eligibility to apply for funding through the Student Government Club Commission
Club Guidelines for Starting a New Club at CSI
The following guidelines apply to organizations and activities conducted and controlled by students and are not required of any organization or activity administered or supervised by CSI offices or departments as part of their educational or administrative function.
- To charter and gain recognition by the Office of Student Life a student group must exhibit a clear relationship with the educational mission of the College of Staten Island.
- The student group must have a minimum of ten (10) currently enrolled undergraduate or graduate CSI students. Only members of the CSI community are eligible for participation in a student club at CSI.
- Elect officers (President, Vice President, Secretary, and Treasurer). The President serves as the representative to Club Council. Club Officers must have a 2.0 GPA or better and must be in good standing with the College. No student may serve as an officer in more than one club, or hold more than one officer position within the club.
- Club must have a faculty or staff advisor. Advisor must be faculty or full-time staff at the College of Staten Island. Advisor should be someone who is available to attend club meetings and programs, and be willing to support club development and initiatives.
- Develop a constitution for the club (a sample constitution is available in the Office of Student Life).
Chartering Process for New Clubs
Steps to Chartering a Club at CSI
Step 1: It is recommended that you set up an appointment with the Associate Director for Student Life/Activities to go over the process for starting a club. The Club Chartering Guidelines and Worksheets document can be printed and utilized to support you as you navigate the process of chartering a student club at CSI.
Step 2: Determine the name and purpose of your student group. Speak with potential faculty/staff members about serving as club advisor.
Step 3: Schedule an interest meeting or recruitment event for your new group. You can reserve space in the Office of Student Life (1C-201). You must file a meeting notice for your interest meeting a minimum of 48 hours in advance of the meeting. Promote the meeting.
Step 4: Develop an agenda for your interest meeting.
Step 5: Develop a draft of the Constitution for the group. Copies of past club constitutions are available in the Office of Student Life.
Step 6: Schedule an official meeting for your club. You can reserve space in the Office of Student Life (1C-201). You must file a meeting notice for your official meeting a minimum of 48 hours in advance of the meeting. Promote the meeting.
Step 7: Develop an agenda for your business meeting (remember this is the meeting where you should seek nominations and hold elections for club officers, approve the constitution, discuss and approve club budget request and any plans for events or programs that the club may wish to sponsor.)
Step 8: Minutes: Designate someone to take minutes (sample format for minutes is available by clicking here). Minutes should show a record of the business at the meeting including club name, date of meeting, the full name of those in attendance, motions made and # of votes per motion (yes/no/abstain). You will need a minimum of 6 student members present to conduct business (Quorum is half plus 1 of the membership). The advisor does not count towards quorum and cannot vote.
A motion is a proposal made for the club to consider, such as electing officers, approving events and budgets. It is a formal way for the group to make decisions regarding actions the group would like to take.
All motions must be voted on with each member being able to state if they are in favor or against the proposal. A majority of affirmative votes are needed in order for the group to take action on the proposal. For more information on how to run meetings using Roberts Rules of Order, please visit the Office of Student Life Involvement Center in 1C-212B.
Remember to get the EmplID, phone number and email information for all officers, members and the club advisor.
Step 9: To submit an application for a new club go to CSI CONNECT. Once you are logged in on the system (you log in with your SLAS credentials), go to the Organizations link and click “Register a New Organization”.
If you have trouble accessing CSI CONNECT or have questions about the forms for registering a new organization, please stop by the Office of Student Life Involvement Center located in the Campus Center (1C), room 212B or call 718.982.2816.
Step 10: Upon receipt of submission for a new group, the Associate Director of Student Life will review the recognition papers including the constitution and minutes and verify eligibility of officers and members. If the paperwork is in order, the Associate Director of Student Life will forward your charter request to Student Government for review and approval. If additional information or clarification is needed, the Associate Director will arrange a meeting with the officers of the club to discuss the recognition request.
Step 11: As per NYS Legislation as part of the Enough is Enough Program, all student leaders and officers must complete Title IX training (training on domestic violence, dating violence, stalking, or sexual assault prevention) prior to be receiving recognition. Information about Title IX training(s) will be sent to officers as part of the recognition process.
Step 12: The Office of Student Life will grant new student groups recognition after Student Government has approved the club charter and Title IX training has been completed by the officers of the club.
Step 13: The Treasurer and one other club signatory are required to attend a Budget Workshop to learn how to manage their club budget, including the process for request of funding and use of the Budget Management System. Budget workshops are held regularly. You must pre-register for the workshop via CSI CONNECT. Workshops are listed under events on the group page “CLUB LEADER ZONE”. Club officers may attend the workshop prior to completion of the charter and recognition process. Once the workshop is completed your club will be eligible to request a budget from Student Government.