Meeting Notices for Student Groups

Student groups at CSI are required to follow Open Meetings Law for the coordination and scheduling of meetings. Meeting notices must be filed with the Office of Student Life a minimum of 48 hours in advance of a scheduled meeting. Student groups file meeting notices through their group page on CSI CONNECT, for more information on the process for filing a meeting notices through CSI Connect, please go to the Office of Student Life in the Campus Center (1C), room 201, email studentlife@csi.cuny.edu, or call 718.982.2816.

Reserving a meeting room

Student groups request a permanent meeting room as part of the Club Chartering and Recognition process. To change your room or confirm the room you have been assigned, please contact the Office of Student Life.  Space is available in most academic buildings during Club Hours. Club Hours are Tuesday and Thursday, 2:30pm - 4:25pm.

Temporary meeting space for chartering groups will be assigned for organizational meetings. Stop by the Office of Student Life Involvement Center (1C-212B) and ask the Office Assistant for a temporary meeting space.  A classroom will be reserved for your group for a particular club hour.  If you need to meet more than once before you are officially able to charter and be recognized you will need to reserve a temporary space again.  Chartering groups will be limited to two meetings prior to submitting chartering paperwork, unless special permission is granted by the Associate Director of Student Life/Activities.

Student groups are responsible for re-setting the furniture and throwing away any trash following the conclusion of their meeting. 

Event Approval Process for Student Groups

All student groups must submit the Student Event Request Form to sponsor an event at CSI. Student groups file event request forms through their group page on CSI CONNECT, for more information on the process for filing an event request through CSI CONNECT, please go to the Office of Student Life in the Campus Center (1C), room 201, email studentlife@csi.cuny.edu, or call 718.982.2816.

Your request will be reviewed by the Office of Student Life. Upon review, an organization representative may be asked to set up a meeting with the Associate Director of Student Life/Activities to review the event submission. In addition, the facility will be placed on hold and the request will be forwarded to the Director of Student Life for review and approval.

The Director of Student Life must approve all student event proposals. The Director of Student Life will approve, ask for additional information or not approve the event with explanation. The result of this approval will be discussed with the club at their meeting with the Associate Director of Student Life/Activities.

Posting Policy for Student Groups

All publicity must be in support of approved student activities programs and must bear the name of the sponsoring organization. Date, time, and location of event as well as admission charges, if any, should be included. (Note: the Office of Student Life must approve admission charges - refer to the Fund-Raising and Ticket Sale Policies and Procedures section in this manual for further information.) 

All event flyers must be brought to the Office of Student Life (Campus Center , room 201) for review and posting in the Campus Center. The Office of Student Life will stamp event flyers with a "Remove By (date)".

All student group publicity must include the following statement “An event of [name of organization(s)], a student organization at the College of Staten Island.  The College of Staten Island and The City University of New York are not responsible for the content for viewpoints expressed.”

Student groups with the exception of Student Government and WSIA are not permitted to use College branding on their marketing materials. 

In the Campus Center, posting of flyers is permitted on the blue kiosks around the Rotunda and on the bulletin boards on the second floor. No posting is allowed on the walls, doors, windows, glass, trees or any surface other than bulletin boards. Any materials that are not posted on approved surfaces will be removed.

On the day of the event only, the Office of Student Life will post event flyers on the doors and windows of the Campus Center.

Materials posted in foreign languages must also be translated into English.

Where appropriate, the funding body should be credited for their support of the program.

Remember to respect others. Don't post over or tear down materials belonging to other groups.

The Student Government Office will duplicate up to 35 copies of notices, flyers, or announcements for each separate event for student clubs and organizations.