All CSI undergraduate students, whose research/scholarly projects (or works in progress) have been mentored and sponsored by a CSI faculty mentor, are eligible to participate in the conference. Students are welcome to submit abstracts for individual or group projects and may participate in more than one presentation.


Application Procedure

  • Notify your faculty mentor that you are interested in presenting your work.
  • Ask for his/her guidance in preparing an abstract (see description below).
  • Submit your abstract using the Online Submission Form by the March 15, 2021 deadline. Be sure to have your faculty mentor review your abstract, before you submit - mentor approval is mandatory for acceptance in the conference.
  • Your mentor will be prompted with a follow-up email to respond to your abstract/application submission by March 17, 2021.
    • If your mentor approves your abstract, you will receive an email confirming acceptance in the conference.
    • If your mentor does not approve, you will be notified via email and asked to address any modifications with your mentor for resubmission before March 18, 2021.


Abstract Guidelines

An abstract is a concise summary of your project, no more than one or two paragraphs. Abstracts include the reasons for undertaking the work, the methods used, findings and your conclusions. In the case of creative works, describe your project. When appropriate, you should also consider the importance of the work and its applications.

  • Abstracts for this conference should be no longer than one page (250 words in length). Abstracts must be entered as part of the Online Submission Form.
  • Accepted abstracts will be printed in the conference program. It is important that you carefully review your abstract with your mentor for content, spelling, punctuation and grammar before submitting it online.
  • For reference, you may wish to review abstracts from the previous year’s conference: 2020 Undergraduate Conference Abstracts(Please contact the Office of the Associate Provost for Graduate Studies, Research and Institutional Effectiveness to request alternative access to this document.)

 

 


Poster / Presentation Summary

  • All participants must submit a poster according to the guidelines below.
  • Posters will be uploaded and available on the Conference website for all to view.
  • For your live presentation, you have the option to use your poster OR you may prepare a separate slide presentation with 3-4 slides (for cases when posters may be dense and difficult for viewers to read). Please note: you will only be able to present with one doc/file. If we receive a slide presentation file from you in addition to your poster, we will assume you will be presenting the slides during the conference in lieu of your poster.
  • Poster and slide presentations must be submitted as separate PDF files to UGConference@csi.cuny.edu by April 19, 2021.


Poster Guidelines

Participants are encouraged to access Creating a Research Poster, designed to familiarize presenters with poster preparation and helpful tips.

In addition, we strongly advise students interested in poster presentations to attend the “Workshop on Creating a Poster” offered on April 6th 2:30-3:30pm. One-on-one assistance will also be available to students. Please be sure to check out the webpage, Workshops / Drop-In Assistance, for more information.

Poster presenters must adhere to specific ground rules. To help you remember them all and to stay on track, please download the Checklist for an Effective Poster.

Essential Poster Guidelines are as follows:

  • All Posters must be 36” height x 48” width.
  • CSI and CUNY logos must be included on all poster submissions. These logos will be emailed to you once your application/abstract has been approved.
  • Final poster entries must be emailed as a PDF file to UGConference@csi.cuny.edu by April 19, 2021 (hard deadline – no extensions).

 

Slide Presentation Guidelines

For the live event, you may wish to prepare and present slide images (consisting of graphs, tables, figures, etc. from your poster) as opposed to presenting the full image of your poster. Please be aware that posters are still required as these will be posted on the Conference website, whether used during the presentation or not.

If you choose to present slide images, we ask that you limit this to 3-4 slides and have them combined and submitted as one PDF. The deadline for submission of the slide presentations to UGConference@csi.cuny.edu is the same as your poster deadline: April 19, 2021


Presentation Guidelines

The virtual conference will take place on Thursday, April 29th, 2021, and will run from 12:30 – 4:30 pm.  

  • One week before the Conference, you will be notified of the exact time for your live presentation.
  • At your scheduled time, on the day of the conference, you will have 3-4 minutes to highlight the main points from your poster/slide presentation followed by a 4-minute Q&A with viewers. A moderator will facilitate this.
  • Your poster/slide presentation will be displayed in full screen as well as your image as the presenter (if you have webcam and have activated it for video and audio).
  • Some posters may be dense and therefore you may decide to conduct your presentation using 3-4 slide images that highlight specific areas of interest from your poster that you will be speaking about. Please note: if you decide to use slides they must be combined as one PDF file, and submitted separate from your poster submission.
  • It is recommended that you prepare a hard copy of notes for yourself with a bulleted list of key items in the order of their content. We encourage you not to use this as a script to ‘read from’ but merely as a guide. This Conference is an opportunity for you to develop your presentation skills as you would during an in-person poster session.
  • It is critical that you practice and time your presentation so that it is no more than 4 minutes.
  • In the case of group presentations, we suggest that you designate just one or two individuals (at most) of your group to conduct the presentation. All members of the group may be available and present to help answer questions but for clarity it is best to ask just one or two group members to present.
  • Student posters will be uploaded to the website for viewing prior to the event so if you are concerned that some elements of your poster may be difficult to see, your audience will have the opportunity to view your poster before and after the event.

If you have any questions, please email UGConference@csi.cuny.edu.