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Official Guidelines

All CSI undergraduate students, whose research/scholarly projects (or works in progress) have been mentored and sponsored by a CSI faculty mentor, are eligible to participate in the conference. Students are welcome to submit abstracts for individual or group projects and may participate in more than one presentation.

Due to the limitations imposed by the virtual platform of this year’s event, we are only able to accommodate 75-100 presentations. Poorly written abstracts may impact acceptance to present in the conference. Selection will be based on the quality and timeliness of the mentor approved applications.

Application Procedure

  • Notify your faculty mentor that you are interested in presenting your work.
  • Ask for his/her guidance in preparing an abstract (see description below).
  • Submit your abstract using the Online Submission Form by the March 14, 2022 deadline. Be sure to have your faculty mentor review your abstract, before you submit - mentor approval is mandatory for acceptance in the conference.
  • Your mentor will be prompted with a follow-up email to respond to your abstract/application submission by March 16, 2022.
    • If your mentor approves your abstract, you will receive an email confirming approval and the completion of your application.
    • If your mentor does not approve, you will be notified via email and asked to address any modifications with your mentor for resubmission before March 17, 2022.

Abstract Guidelines

An abstract is a concise summary of your project, no more than one or two paragraphs. Abstracts include the reasons for undertaking the work, the methods used, findings and your conclusions. In the case of creative works, describe your project. When appropriate, you should also consider the importance of the work and its applications.

  • Abstracts for this conference should be no longer than one page (250 words in length). Abstracts must be entered as part of the Online Submission Form.
  • Accepted abstracts will be printed in the conference program. It is important that you carefully review your abstract with your mentor for content, spelling, punctuation and grammar before submitting it online.
  • For reference, you may wish to review abstracts from the previous year’s conference: 2021 Undergraduate Conference Abstracts(Please contact the Office of the Associate Provost for Graduate Studies, Research and Institutional Effectiveness to request alternative access to this document.)

 

 


Poster / Presentation Summary

  • All participants must submit a poster according to the guidelines below.
  • Posters will be uploaded and available on the Conference website for all to view.
  • For your live presentation, you must create a PowerPoint presentation of 3-4 slides (formatted as PDF for submission). We suggest you repurpose information from your poster (charts, tables, images) for your live presentation.
  • Poster and slide presentations must be submitted as two separate PDF files to UGConference@csi.cuny.edu by April 14, 2022.

Poster Guidelines

Participants are encouraged to access Creating a Research Poster, designed to familiarize presenters with poster preparation and helpful tips.

In addition, we strongly advise students interested in poster presentations to attend the “Workshop on Creating a Poster” (Tuesday, April 5th 2022). One-on-one assistance will also be available to students. Please be sure to check out the webpage, Workshops / Drop-In Assistance, for more information.

Poster presenters must adhere to specific ground rules. To help you remember them all and to stay on track, please download the Checklist for an Effective Poster.

Essential Poster Guidelines are as follows:

  • CSI and CUNY logos must be included on all poster submissions. These logos will be emailed to you once your application/abstract has been approved.
  • Final poster entries must be emailed as a PDF file to UGConference@csi.cuny.edu by April 14, 2022 (hard deadline – no extensions).
  • It is highly recommended that you include your mentor on the poster (this usually appears under your name and those of any co-authors).

 

Slide Presentation Guidelines

As mentioned above, you will need to create a PowerPoint of 3-4 slides in PDF for your live presentation (consisting of narration, graphs, tables, figures, etc. from your poster) as opposed to presenting the full image of your poster.
The deadline for submission of the slide presentations to UGConference@csi.cuny.edu is the same as your poster deadline: April 14, 2022

Conference Presentation Guidelines – What to Expect

The virtual conference will take place on Thursday, April 28th, 2022, and will run from 12:30 – 4:30 pm.  

  • One week before the Conference, you will be notified of the exact time for your live presentation.
  • At your scheduled time, on the day of the conference, you will have 3-4 minutes to highlight the main points from your poster/slide presentation followed by a 4-minute Q&A with viewers. A moderator will facilitate this. He/she will contact you approximately one week before the event, to go over the logistics and address any questions you may have.
  • Your slide presentation will be displayed in full screen as well as your image as the presenter (if you have webcam and have activated it for video and audio).
  • It is recommended that you prepare a hard copy of notes for yourself with a bulleted list of key items in the order of their content. We encourage you not to use this as a script to ‘read from’ but merely as a guide. This Conference is an opportunity for you to develop your presentation skills as you would during an in-person poster session.
  • It is critical that you practice and time your presentation so that it is no more than 4 minutes.
  • In the case of group presentations, we suggest that you designate just one or two individuals (at most) from your group to conduct the presentation. All members of the group may be available to help answer questions but for clarity it is best to ask just one or two group members to present.
  • Student posters will be uploaded to the website for viewing prior to the conference and will remain up and available for viewing following the event.

If you have any questions, please email UGConference@csi.cuny.edu.