All CSI undergraduate students, whose research/scholarly projects (or works in progress) have been mentored and sponsored by a CSI faculty mentor, are eligible to participate in the conference. Students are welcome to submit abstracts for individual or group projects and may participate in more than one presentation.
 

Application Procedure

  • Notify your faculty mentor that you are interested in presenting your work.
  • Ask for his/her guidance in preparing an abstract (see description below) and determine the best platform for your presentation: 1) a poster of your work (most common) OR 2) an oral talk in front of an audience.
  • Submit your abstract using the Online Submission Form by the March 25, 2020 deadline. Be sure that your faculty mentor reviews it, before you submit - mentor approval is mandatory for acceptance in the conference.
  • Your mentor will be prompted with a follow-up email to respond to your abstract/application submission by March 27, 2020.
    • If your mentor approves your abstract, you will receive an email confirming acceptance in the conference.
    • If your mentor does not approve, you will be notified via email and asked to address any modifications with your mentor for resubmission before March 30, 2020.

 

Abstract Guidelines

An abstract is a concise summary of your project, no more than one or two paragraphs. Abstracts include the reasons for undertaking the work, the methods used, findings and your conclusions. In the case of creative works, describe your project. When appropriate, you should also consider the importance of the work and its applications.

  • Abstracts for this conference should be no longer than one page (250 words in length). Abstracts must be entered as part of the Online Submission Form.
  • Accepted abstracts will be printed in the conference program. It is important that you carefully review your abstract with your mentor for content, spelling, punctuation and grammar before submitting it online.
  • For reference, you may wish to review abstracts from the previous year’s conference via 2019 Undergraduate Conference Abstracts. (Please contact the Office of the Associate Provost for Graduate Studies, Research and Institutional Effectiveness to request alternative access to this document.)

On March 10th, PhD students from the CUNY Graduate Center will be available to help you prepare and edit your abstract. Come by the Faculty Center in the Library (1L-203) any time between 2:30pm and 4:30pm for individual consultation with an expert in abstract design.

 

Poster Presentation Guidelines

We strongly advise students interested in poster presentations to attend the “Workshop on Creating a Poster” offered on March 24th. One-on-one assistance in a computer lab will also be available to students on March 26th. Please be sure to check out the webpage, Workshops / Drop-In Assistance, for more information.

Poster presenters must adhere to specific guidelines. To help you remember them all and to stay on track, please download the Checklist for an Effective Poster. Here we provide the most essential of these guidelines:

  • All Posters must be 36” height x 48” width. Tri-fold poster boards of the same size will be provided to presenters the day of the conference.
  • CSI and CUNY logos must be included on all poster submissions. These logos will be emailed to you once your application/abstract has been approved.
  • Printing of conference posters is offered free of charge to UGC participants by the CSI Print Shop. In order to utilize this generous service, participants must access Creating a Research Poster, designed to familiarize students with poster preparation guidelines and helpful tips.
  • Poster printing is a lengthy process! You should therefore plan accordingly, allow yourself plenty of time for the construction, editing, and printing process.
  • We can only print the poster once so please be sure your mentor reviews it prior to submission for printing.
  • We will coordinate the printing process for you. Final poster entries must be emailed as both PowerPoint and PDF files to UGConference@csi.cuny.edu by April 17, 2020.
  • When your poster has been printed you will receive an email to pick it up. You are responsible for bringing your poster to the conference, and will be assisted with set-up during registration.

 

Oral/Paper Presentation Guidelines

Not Applicable for 2020 Event

  • Oral/paper presentations will be held in a classroom setting in 1P during the morning session of the conference, 11:30 – 1:00pm. Specific times and locations for each talk will be provided to presenters two weeks before the conference.
  • If you are using PowerPoint (or other such software), please bring your presentation on a USB flash drive. (Consider printing a copy for yourself in the event of any technical difficulties.)
  • Presenters will have 10 minutes: 8 minutes for the presentation and 2 minutes for questions and answers.
  • Practice! Focus on clarity and timing – remember you have only 8 minutes -  keep a good pace and speak loudly. Practice with family, friends and your mentor.

 

What to Expect the Day of the Conference

Not Applicable for 2020 Event

  • Registration will be held in the Center for the Arts (1P) Atrium, beginning at 9:00am.
  • All presenters will receive a Certificate of Participation and lunch voucher upon registering.
  • Lunch will be provided for all presenters and faculty mentors.
  • The Conference Plenary will be held at 1:00pmall student presenters are expected to attend.

 

Poster Presenters will be assisted with set-up and escorted to their assigned location at the time of registration. Presenters must stand next to their posters following lunch and the plenary session, from 2:00 – 4:00pm, to explain their research accomplishments to fellow students, faculty, and attendees of the conference.

Oral/Paper and Performing and Creative Art Presenters will be given a specific location for their presentations prior to the conference. Oral/paper participants are expected to arrive at their predetermined location at least 15 minutes prior to their scheduled performance or presentation.


If you have any questions, please call 718-982-2341 or send us an email via UGConference@csi.cuny.edu.