Official Guidelines

Application Procedure

• Notify your faculty mentor that you are interested in presenting your work.
• Ask for his/her guidance in preparing an abstract (see description below).
• Submit your abstract using the Online Submission Form by the March 13, 2023 deadline. Be sure to have your faculty mentor review your abstract, before you submit - mentor approval is mandatory for acceptance in the conference.
• Your mentor will be prompted with a follow-up email to respond to your abstract/application submission by March 15, 2023.
  • If your mentor approves your abstract, you will receive an email confirming approval and the completion of your application.
  • If your mentor does not approve, you will be notified via email and asked to address any modifications with your mentor for resubmission before March 16, 2023.

Abstract Guidelines

An abstract is a concise summary of your project, no more than one or two paragraphs. Abstracts include the reasons for undertaking the work, the methods used, findings and your conclusions. In the case of creative works, describe your project. When appropriate, you should also consider the importance of the work and its applications.

• Abstracts for this conference should be no longer than one page (250 words in length). Abstracts must be entered as part of the Online Submission Form.
• Accepted abstracts will be printed in the conference program. It is important that you carefully review your abstract with your mentor for content, spelling, punctuation and grammar before submitting it online.
• For reference, you may wish to review abstracts from the previous year’s conference: 2022 Undergraduate Conference Program and Abstracts. (Please contact the Office of the Associate Provost for Graduate Studies, Research and Institutional Effectiveness to request alternative access to this document.)

Poster Presentation Guidelines

We strongly advise all students to attend the "Workshop on Creating a Poster" offered on April 4th 2023. One-on-one assistance will also be available to students on April 6th and April 13th. Please be sure to check out the webpage, Workshops / Drop-In Assistance, for more information.

Poster presenters must adhere to specific guidelines. To help you remember them all and to stay on track, please download the Checklist for an Effective Poster. Here we provide the most essential of these guidelines:

• All Posters must be 36" height x 48" width. Tri-fold poster boards of the same size will be provided to presenters the day of the conference.
• CSI and CUNY logos must be included on all poster submissions. These logos will be emailed to you once your application/abstract has been approved.
  Note: please do not distort logos when resizing – be sure to retain the proportions given for each logo when applying to your poster.

 For your convenience, we have prepared four PowerPoint poster templates you have the option to use. These have been prepared with the proper dimensions (36” height x 48” width) and logos incorporated for you. These templates will be emailed to you once you have received notice that you have been accepted to present.

• Printing of conference posters is offered free of charge to UGC participants by the CSI Print Shop. In order to utilize this generous service, participants must access Creating a Research Poster, designed to familiarize students with poster preparation guidelines and helpful tips.
• Poster printing is a lengthy process! You should therefore plan accordingly, allow yourself plenty of time for the construction, editing, and printing process.
• We can only print the poster once so please be sure your mentor reviews your work prior to submission for printing.
• We will coordinate the printing process for you. Final poster entries must be emailed as both PowerPoint and PDF files to UGConference@csi.cuny.edu by April 17, 2023 (hard deadline - no extensions).
• When your poster has been printed you will receive an email to pick it up. You are responsible for bringing your poster to the conference, and will be assisted with set-up during registration.

What to Expect the Day of the Conference – Thursday, April 27th 2023

• Registration begins at 9:00am April 27, 2023 in the Center for the Arts – 1P. There will be registration tables set up on the left side (west entrance), just under the stairway.
• Presenters must bring their posters with them to the conference.* Students will be escorted to their assigned location and assisted with poster set up at the time of registration.
• Lunch will be provided to all participants and faculty mentors from 12:00pm – 1:00pm (location for pick-up TBD). Students will receive a lunch voucher upon registering.
• The Conference Plenary will be held at 1:00pm in the Williamson Theater – all student participants are expected to attend.
• Presenters must stand next to their posters from 2:00 - 4:00pm (following lunch and the plenary session) to explain their research accomplishments to fellow students, faculty, and attendees of the conference.

*We will arrange poster printing for you. Any posters that have not been claimed before April 27th (in 1A-211) will be available at the registration table – be sure to notify us.